Who we are
Our website address is: OakCitySwimSchool.com
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that fill out forms on our site, your contact information will be kept with the form submission on our website’s database, as well as the email system (Outlook) we use to reply. For newsletter sign-ups, the form submission and your information get sent to the email marketing system (iContact). If you would like your information wiped, we can do so from all systems. However, if you unsubscribe from our mailing list, your information will be kept in iContact to prevent the system from accidentally subscribing you again.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
If you have used our forms that contain contact information fields, your contact information is kept in those form submissions. The form submission notification is sent to the company’s administration and the email system (Outlook) is used to reply. For newsletter sign-ups, the form submission and your information get sent to the email marketing system (Jack Rabbit). The website, marketing platform, and email system will hold contact information until a request has been made to delete it.
How we protect your data
We do not share your information outside of our company.
What data breach procedures we have in place
If our website or email system (Outlook) has been breached and contact information has been stolen, we will notify our users when it is known to us.
Our point of sale, training agency, and email marketing platform
All of our systems, including the point of sale (Jack Rabbit) and the email platform (Outlook), all have their own databases. They are not connected to this website or the databases and servers used for this site. If you have questions regarding the information on these platforms, please contact us.
If you have any questions, please contact us!